relevent/ marketing ideas
It’s up to you, eventprofs, to make first-time attendees forget their jitters and concerns and allow them to focus on all the great experiences they’re about to have! Here are our top tips for engaging with first-time attendees.
Provide a guide for first-timers like this example from the National Homebrewers Conference. This is your chance to show off your event or conference, while providing essential advice on everything from attire to seminar proceedings. Use a personal tone and keep things light! Make this document available on your event website and app.
If your conference provides networking opportunities, why not make these sessions more productive? Amanda Kaiser from Smooth The Path suggests implementing “curated networking” as a step beyond traditional networking at conferences. Devise a system whereby like-minded attendees can connect with each other, using a list or even an app that shows everyone’s industry or interests.
Before the event officially begins, you can host an orientation session for the uninitiated. Give a tour of the venue to provide first-time attendees with a chance to familiarize themselves with the space, or inquire about 360° virtual tours. Instruct participants on how to get the most out of their time at the event and take questions. Addressing venue anxiety helps increase attendee satisfaction on a psychological level.
A happy hour or local pub crawl provides a casual environment in which to meet new people and ask questions while participating in the nightlife of a new town. Be sure to invite first-timers and conference veterans alike! With 67% of business travellers saying it’s important to build extra free time into their trips, find out which other experiences you could offer that will resonate most with your attendees.
If you want to focus on partnering first-time attendees with experienced ones, the “buddy system” would be a good solution to implement. It involves asking experienced attendees to select a first-time attendee that they will introduce themselves to through email and answer any questions they may have. It’s not a burdensome responsibility and first-timers will appreciate it.
Pre-event engagement on social media can help make new participants get accustomed to the conversations surrounding your event before it actually takes place. You can reach out to them explicitly on social media so that they can begin to feel part of your family instantly. And of course, when you post engaging content both before and after the event, you keep your event’s relevance top-of-mind. First-timers will be more likely to come back next time!
[Blog] Make First Time Attendees Feel Welcome – @AttendeeEvents #EventTips https://t.co/qlfaDPkHlz pic.twitter.com/jUjeCADcPu
— Attendee Events (@AttendeeEvents) April 27, 2016
Thoughts of a First-Time Tradeshow Attendee – Tradeshow Guy Bloghttps://t.co/VOShfYgNuz #eventprofs #tradeshow
— TradeShowJobs.com (@TradeShowJobs) April 7, 2016
First-Time Speakers: How to Better Prepare Them: Just like first-time attendees, first-time speakers require … https://t.co/N4ojA5l1XO
— AssociationMgtReddit (@RedditAssocMgt) June 3, 2016